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Executive Assistant

bw_wordkay_placeItatiba - Brazil

bw_wordkay_timeNov 05, 2019

bw_wordkay_optionFull time




Act as the point of contact among executives, employees, clientes and other external partners; manage information flow in a timely and accurate manner; manage executives' calendars and set up meetings; plan appointments and events; make travel arrangements for the company employees, create regular reports related to staff meetings.                            


Main Responsibilities                                 

  • Act as the point of contact between executives and customers / suppliers and set up conf calls as appropriate;                
  • Create regular reports and update internal communications between executives and employees; manage information flow in a timely and accurate manner;                         
  • Manage executives' agenda and set up meetings;                                            
  • Manage executives' calendar and coordinate events in a timely and accurate manner; responsible for meetins reports;                               
  • Take care of the national and international visitors, managing hotel bookins, airport transfers;  
  • Responsible for the executives' expense reports, purchasing orders payments;                                 
  • Responsible for national and international business trips of the company employees always in accordance with the company travel policy;                                          
  • Responsible for documents signature, expense reports, communication distribution;                     
  • Set up meetings, conf calls to aim effective communication among internal and external customres;                                    
  • Responsible to optimize executives' information flow and document reports ;                                   
  • Set up video conferences, conf calls, events, coordinating all the logistics envolved, venues, coffee breaks, meetings rooms ;                                            
  • Update the SAP system related to customers and suppliers data to assure correct invoice payment;                                      
  • Manage executives' expenses reports, travel expenses, corporate credit card reports;                 
  • Translation and / or review translations of manuals, communications, journals to native language (Portuguese).

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